Thank you for registering for the
2025 Table Setting Showcase Competition at the Sonoma County Fair!
Your $10.00 entry has been received.
Here’s what you need to know:
Location: Sonoma County Fairgrounds | Garden Building | 1450 Bennett Valley Rd, Santa Rosa, CA
Schedule
Encore Rental Orders Due: July 25, 2025
If you wish to rent items, Encore Event Rentals is our featured partner offering a participant discount. Please contact Kristen at Encore with your order at KristenS@encoreeventsrentals.com. Encore rental orders will be available for pickup at the Windsor Showroom Will Call location. (1001 American Way, Windsor, CA 95492).
Setup Day — Wednesday, July 30, 2025:
5:00 PM — Arrival & Check-In
5:30 PM – 7:00 PM — Setup Window (must be fully set by 7:00 PM)
Please enter through Gate 4 — no parking pass is required.
You're welcome to bring one additional person to assist you with setup.
Expert Judging:
Immediately after setup on July 30 at 7 PM
Fair Event Dates: August 1–10, 2025 (Fair closed August 4)
Digital Public Voting:
August 1 – August 9, 2025 (via Instagram and Facebook)
Winners Announced:
August 9, 2025 at 2 PM (you don’t have to be present to win).
Take-Down Day:
Monday, August 11, 2025 — 10:00 AM – 2:00 PM
Please enter through Gate 4 — no parking pass is required.
You're welcome to bring one additional person to assist you with breakdown.
Competition Overview
There will be two winners:
Expert Choice Award (Cash Prize & Award)
People’s Choice Award (Cash Prize based on digital voting & Award)
All participants will receive public exposure across Sonoma County Fair and Pura Event Design social media platforms.
What’s Provided
Table provided onsite by the Fair (36”x36”)
Reserved competition display space
Expert judging & public voting
Promotion via Sonoma County Fair and Pura Event Design social media platforms
Complimentary Participant perks
(2) Complimentary Sonoma County Fair admission tickets
(1) Parking pass
Tickets and parking are valid for any day of your choice. You will receive these after your table is complete on Setup Day
Participant Details
Each display must include a complete table setting for two (2) guests
You may bring your own tableware, décor, props, and materials
General Rules & Regulations
All designs must remain on display for the entire Fair duration
No early removal is permitted
All flatware, dishware, and glassware should be placed approximately 1” from the table edge
Displays must fit within your assigned space
Pura Event Design and Sonoma County Fair reserve the right to adjust displays as needed for safety, event flow, or compliance
Displays may not include:
Real food or liquids
Lit candles (flameless LED candles allowed)
Strong scents (essential oils, eucalyptus, etc.)
Disposable or paper tableware (unless pre-approved for design concept)
Live animals, open flames, or hazardous materials allowed
Allowed Items:
Dinnerware (plates, chargers, bowls)
Flatware & utensils
Glassware & stemware
Cloth napkins, runners, and linens
Faux or dried floral arrangements
Fresh flowers are allowed; however, please keep the length of display days in mind
Faux food displays
Flameless LED candles
Printed menus, place cards, and décor
Creative props within table boundaries
Judging Criteria
Entries will be evaluated on the following criteria:
Creativity and originality of design
Cohesiveness and execution of desired theme
Attention to detail and craftsmanship
Adherence to table etiquette and proper place setting standards
Overall visual impact and presentation
Social Media Promotion
We encourage participants to share behind-the-scenes photos and videos of your setup experience! A social media kit will be provided prior to the Fair, including:
Approved hashtags
Suggested captions and sample text
Sonoma County Fair and Pura Event Design account handles
Media Release & Liability Waiver (already e-signed)
By participating, you agree to the following:
You consent to being photographed, filmed, or interviewed. Your display, name, and likeness may be used by Pura Event Design and Sonoma County Fair in any promotional materials, including social media, print, and digital platforms
You are solely responsible for your personal items and materials. Pura Event Design and Sonoma County Fair are not liable for any loss, damage, or theft
Participation is voluntary and at your own risk. Pura Event Design and Sonoma County Fair assume no liability for injury, property damage, or unforeseen incidents
We’re excited to see your creativity on display. Thank you for helping us launch this exciting new showcase!
For any further questions or clarification, please email: hello@puraeventdesign.com.